Features

Every feature exists to save you re-keying without lowering the standard of evidence behind your BER.

Completed DEAP Survey Form

• Fills the SEAI DEAP Survey Form v5.02 (.xlsx), using your own template if you upload one
• Adds Opening Data rows safely. Merged cells and template labels are checked automatically after every edit
• Every area is a live formula, never a typed number
• Values you’ve already entered are preserved, and any conflict gets a dated comment

Evidence in cell comments

• Records the source of every populated field in a cell comment, with its location in the file and a confidence note
• Area Reconciliation: floor totals against room sums, upper floors against lower floors, and perimeter checks
• Unresolved Items and Fields Not Populated, each with the specific gap in the evidence, so you know exactly what to check

Nett wall area calculations

• Gross length × height, minus doors and windows, for each wall type and age band on each floor
• Rooms in the roof split into kneewall and gable components, including triangular gables up to the ridge
• Partial party walls split into exposed and excluded segments, with the working shown
• The arithmetic is written out beside every result: “Gross: 15.70m × 2.40m = 37.68m², Nett: …”

Openings and orientation

• One row for every heat-loss opening, including doors to unheated porches
• Doors marked “>60%” glazed are treated as windows, as DEAP requires
• The north arrow is read on every floor’s sketch, with no assumption that floors share an orientation
• Rooflights are kept out of wall deductions

Assisted DEAP4 entry

• You log in to DEAP4, and PolarBER enters the data in the correct tab order
• Every saved row is checked, and tab totals are checked against the survey form
• Party walls are handled the way DEAP4 expects, by reducing wall area
• Publishing is blocked in the platform, and you can take control back at any time
• A Portal Entry Report is produced for your review

Security and data protection

• Hosted in the EU, with files encrypted at rest and in transit
• A Data Processing Agreement with every account: you are the controller and we are the processor
• Your DEAP4 password is never seen, recorded or stored
• Automatic deletion of job files after [RETENTION PERIOD]